Board Notice (Demonstration Only)

Pānui mō te Poari (Whakaaturanga Anake)

This page and the forms shown below are part of a Governance Operating Plan demonstration. They are designed to illustrate process, visibility, and flow only. All examples use fictional data. No legal determinations, shareholder decisions, or dividend actions are created by submitting a form. Final governance actions remain the responsibility of the trustees and the board.

He whakaaturanga noa tēnei whārangi me ngā puka kei raro iho nei mō te Governance Operating Plan. Hei whakamārama anake i ngā tukanga, te mārama, me te rere o ngā mahi. He raraunga paki katoa ngā tauira. Kāore he whakatau ture, he whakatau kaipupuri hea, he utu hua rānei e puta mai ana i te tuku puka. Kei ngā kaitiaki me te poari tonu ngā kawenga whakahaere whakamutunga.

Sample Outreach Forms

Ngā Puka Whakapā Tauira

Outreach forms are the calm front door to the Governance Operating Plan.

Ko ngā puka whakapā te kūaha māhaki o te Governance Operating Plan.

One pathway • Clear intent • Reduced pressure Kotahi te ara • He mārama te kaupapa • He iti te pēhanga

Why outreach forms exist

He aha i hangaia ai ngā puka

Most trusts struggle not because people fail to reach out — but because there is no clear, safe, and respectful way to do so.

He uaua ngā tarahiti ehara nā te kore whakapā mai o te tangata — engari nā te kore huarahi mārama, haumaru, whai mana hoki.

  • Emails go to the wrong person
  • Messages are lost between meetings
  • Sensitive matters are raised informally
  • No consistent record is created
  • Ka hē te tangata ka tae atu ngā īmēra
  • Ka ngaro ngā karere i waenga i ngā hui
  • Ka kōrerotia ngā take tairongo ā-waha noa
  • Kāore he rēhita ōrite e hangaia

Forms reduce friction. They do not replace human judgement.

Ka whakaiti ngā puka i te waku. Kāore e whakakapi i te whakaaro tangata.

What these forms are (and are not)

He aha ēnei puka (me te aha kāore)

  • They are: a structured intake for governance matters
  • They are: calm, optional, and non-confrontational
  • They are: a way to create visibility without pressure
  • They are not: legal applications
  • They are not: dividend guarantees
  • They are not: a replacement for trustees
  • He mea ēnei: he urunga hanganga mō ngā take whakahaere
  • He mea ēnei: he māhaki, he kōwhiringa noa
  • He mea ēnei: he ara kia kitea ngā take me te kore pēhanga
  • Ehara ēnei: i te tono ture
  • Ehara ēnei: i te taunaki utu hua
  • Ehara ēnei: i te whakakapi i ngā kaitiaki

Sample Form 1: Shareholder Outreach

Puka Tauira 1: Whakapā Kaipupuri Hea

This form allows shareholders or whānau to safely notify the trust of changes or questions.

Mā tēnei puka ka taea e ngā kaipupuri hea, e te whānau rānei, te whakamōhio haumaru i te tarahiti.

  • Name (or whānau contact)
  • Preferred contact method
  • Reason for contact (dropdown)
  • Optional notes
  • Ingoa (tangata, whānau rānei)
  • Te ara whakapā e pai ana
  • Te take whakapā (tīpakonga)
  • Ngā kōrero tāpiri (kōwhiringa)
Used for: succession notice, contact updates, general enquiries Hei whakamahi mō: tuku iho, whakahou whakapā, pātai whānui

Sample Form 2: Trustee / Board Outreach

Puka Tauira 2: Whakapā Kaitiaki / Poari

This form supports internal governance flow between trustees and the board.

Ka tautoko tēnei puka i te rere whakahaere i waenga i ngā kaitiaki me te poari.

  • Trustee name
  • Topic category (dropdown)
  • Priority flag (low / medium / urgent)
  • Notes or attachments reference
  • Ingoa kaitiaki
  • Kāwai kaupapa (tīpakonga)
  • Tohu hiranga (iti / waenga / tere)
  • Ngā kōrero, ngā tohutoro kōnae rānei
Used for: issue tracking, agenda items, continuity notes Hei whakamahi mō: whai take, kaupapa hui, tuhipoka toitūtanga

Sample Form: Shareholder Outreach (Demo)

Puka Tauira: Whakapā Kaipupuri Hea (Whakaaturanga)

A calm front door for shareholders and whānau to update details, notify succession, or ask a governance question.

He kūaha māhaki mō ngā kaipupuri hea me te whānau hei whakahou kōrero, whakamōhio tuku iho, me te tuku pātai whakahaere.

Demo rule: Use fictional details only.

Ture whakaatu: Whakamahia raraunga paki anake.

If you are contacting on behalf of someone, add that below.
Mēnā kei te whakapā mō tētahi atu, tuhia ki raro.
A trustee may request more detail later if needed.
Ka tono pea te kaitiaki i ētahi kōrero anō ā muri ake, mēnā e hiahiatia ana.
Note: Demo only — this form does not submit. The production version will be built in WPForms. Kupu: He whakaaturanga anake — kāore tēnei puka e tuku. Ka hangaia te putanga tūturu mā WPForms.
WPForms mapping: Name • Relationship • Contact method • Reason • Contact details • Notes Mahere WPForms: Ingoa • Hononga • Ara whakapā • Take • Kōrero whakapā • Tuhipoka

Sample Form: Trustee / Board Intake (Demo)

Puka Tauira: Urunga Kaitiaki / Poari (Whakaaturanga)

An internal intake form to track issues, set priorities, and maintain continuity between meetings.

He puka ā-roto hei whai i ngā take, hei tohu hiranga, hei pupuri i te toitūtanga i waenga i ngā hui.

“Urgent” means time-sensitive, not emotionally urgent.
Ko te “Tere” he mea pā ki te wā, ehara i te kare ā-roto.
This becomes part of the continuity record.
Ka uru tēnei ki te rēhita toitūtanga.
Note: Demo only — this form does not submit. The production version will be built in WPForms. Kupu: He whakaaturanga anake — kāore tēnei puka e tuku. Ka hangaia te putanga tūturu mā WPForms.
WPForms mapping: Trustee • Category • Priority • Outcome • Notes Mahere WPForms: Kaitiaki • Kāwai • Hiranga • Hua • Tuhipoka